Online registration is now open. As of 23 May, online registration is no longer possible. If you wish to register after that date, you should register in Helsinki at the onsite registration desk.
Click here for the registration categories and costs. Note that considerable discounts are offered for SETAC members. If you do not have a SETAC account, you will need to create one first. The system allows you to create a free of charge (student) guest account in case you don’t wish to become an active SETAC member.
A combi fee is a registration fee for the meeting PLUS a SETAC membership. This fee is lower than the non-member registration fee and allows you to enjoy the benefits SETAC offers to his members for one year. Combi-fees are only valid for (new) members in Europe, Africa, the Middle-East and Russia. Please note that for people from Low – & Middle-Income Countries* in Europe it might be more interesting to first become a member before registering for the meeting.
*Low – & Middle-Income Countries as defined by the World Bank.
Payment by credit card is strongly preferred. Credit card payments can be done during the online registration process. Payments can also be made by bank transfer. Bank details can be found on the registration invoice. Note that cheques will not be accepted!
If we did not receive your payment, a reminder of non-payment will be sent 2 weeks before the Annual Meeting. If you receive a reminder but you did actually pay, you are asked to bring the proof of payment (bank statement) or official P.O. (purchase order) with you.
If no payment was received and no proof of payment can be shown, the full registration amount MUST be paid on-site!
The confirmation e-mail you receive after registration is considered the invoice. The invoice/receipt can also be found under your profile when you log in to the SETAC website.
If you require a printed invoice, you can receive it upon request.
Cancellations must be received in writing by mail to the SETAC office in Brussels.
If you cancel your registration by 05 April 2019, a cancellation fee of 50 Euro will be charged.
A 250 euro cancellation fee will be charged for cancellations received after 05 April 2019.
In case of refund after a cancellation, the cancellation fee will be deducted from the amount that was already.
If you cancel your registration after the cancellation deadline but have not paid yet, the outstanding amount will still be due.
SETAC Europe reserves the right to cancel any events due to unforeseen circumstances. In case of event cancellations by SETAC, a refund of the full event fee will be done.
Refunds will be made after the meeting.
You will receive a certificate of attendance via e-mail, shortly after the meeting.
Instructions on how to create your certificate of presentation will also be sent to you shortly after the meeting.
The receipt can be found on the SETAC website when you log in to your account.
Sunday 7:30 – 20:00
Monday – Wednesday 7:30 – 18:30
Thursday 7:30 – 14:00
As the registration is individual, it is not transferable, we cannot hand over the package to somebody else. Your colleague should register as a new meeting participant.
The colleague will receive all meeting material covered by the registration fee upon simple request by mail/e-mail.
YES. All presenters have to register by 3 April and payment is due by 25 April. Note that presentations from presenting authors not having registered by 20 March 2019 will be cancelled and excluded from the programme and abstract book. For registration info, click here.
YES. While we strongly appreciate the efforts the session chairs and scientific committee members put into the organisation of the meeting, we do not waive their registration fees. Many of our meeting delegates are involved in the organisation of specific parts of the meeting programme. Because we want to keep the registration fee for our meetings as low as possible, all of these volunteer contributors are asked to pay the appropriate registration fee. For registration info, click https://helsinki.setac.org/register/here.
Helsinki offers an excellent choice of quality and comfortable accommodation which you can find and book on this website.
Through this website, you can book, modify or cancel your hotel reservations at any time.
Note that SETAC Europe is not responsible for the bookings made through other websites.
As usual, during the SETAC Europe 29th Annual Meeting, meeting rooms will be available for parallel/business meetings. If you would like to book a meeting room, please complete the appropriate online meeting room request before 1 April. Note that space is limited, and reservations are done on a first-come, first-serve basis. If you want to book a room after 1 April, contact Barbara Koelman.